Classroom Rules while using Zoom • This is our virtual classroom. No spot pushing, even if the other people haven’t arrived yet. I’ve usually…. But if an airplane flies near your house, a dog runs into the room, or other 963 cases happen, you will not interfere with your work; Avoid home clothes and many home things in … Three rules to make for better online meetings. So strange. I started by switching my coaching sessions for people outside of Brighton to Zoom. Effective ground rules help: 1. A colleague set up a phone meeting with me the other day – and it was so refreshing not to have to sit in front of my computer, laptop, or phone! Ground Rules for Chat in Zoom Meetings of the Delegate Assembly Professional Staff Congress/CUNY, August 2020 (Adapted from the NYSUT Code of Conduct) In all of our communications and actions, PSC is committed to providing a positive and respectful If you only dedicate 50% of your attention to the meeting (and the other 50% to your device), then eliminate the use of devices in meetings and hold meetings that are 50% shorter. How to Facilitate a Virtual Meeting: Roles, Tips, & Responsibilities, What to Look For When Hiring a Meeting Facilitator, Stretch your Leadership Team’s Ability to Think Strategically, Posted in Virtual Meetings on by Kristin Arnold. It works about a thousand times better than Skype. If you’re screen sharing, be aware that Zoom will show anything that’s on your screen if you click on “screen”. Make sure people can see you. Posted by Kristin Arnold on September 8, 2020. © 2018 Kristin Arnold. Google Hangouts and Jitsi Meet are two free tools for online meetings. The general rule for meeting hosts: Wait until everyone else has left the meeting before hanging up, so attendees can leave at their own pace and get any final words in before disconnecting. Getting people to put their hands up to speak, even in a group of just six participants, makes it easier to notice when someone wants to talk. Mostly, people use this in a super polite way, maybe to say bye if they have to leave the meeting early or to give a useful website as part of the discussion. I have to say this threw me for a moment, and I couldn’t concentrate on what people were saying, and who had their hand up. I’ve interviewed people for my blog, recorded some videos of me talking to the camera, and run a weekly team meeting for a project with 12 people on Zoom. In some of my larger calls, I use the same sort of ground rules I’d use if I were running a formal meeting. Ask each team member to propose 1-2 ground rules — Ground rules are most effective when they come from the team, not from the leader. Mark Vaesen on working with Julia Chanteray, Mindset, manner and mechanism: the fundamentals of enjoying sales, Move on up – eight proven steps to becoming a better business owner, Paula Richardson on working with Julia Chanteray. 2. Turn OFF the microphone in meetings of more than three people. Be there on time, maybe a couple of minutes early so you can be there to welcome people. Anyone can easily set up an event with one “host” and invite others to participate. Within a few short months, that default has flipped to Zoom, MSTeams, GoToMeeting etc. I did have one person who forgot to mute herself and joined our workshop on her phone while she was on the bus. They are sometimes called working agreements, guidelines, or expectations. Respect each other’s’ thinking and value everyone’s contributions. If you have more than, say, eight people in the workshop, you probably want to get people to put their hands up to ask a question. Here’s a quick list of little details that will improve your virtual meetings: Use headphones (but not your kid’s Mickey Mouse ones). Listen with an open mind. I’ve been a business coach for over a decade now and have written dozens of ideas and how-to guides here at the Joy of Business to help you to build your business. Seth Godin suggests these Zoom agreements: “If you promise not to check your email while we’re talking, we promise to not waste your time. Review Zoom's best practices for securing meetings Zoom has compiled a list of pre-meeting and in-meeting settings you can use to protect your meetings. I've written a free little book with my secrets of business success. • Log into your meeting from a distraction free, quiet environment. Zoom Etiquette – Attendee Think of a Zoom Meeting as a face-to-face meeting and conduct yourself as you would if you were all present in the same room. This doesn’t work so well in Zoom, as there aren’t the same social cues. : Proven Presentation Techniques to Engage, Involve and Inspire Audiences to Action. Land on between 3-5 ground rules and after introducing and explaining what each one means to the group, consider asking the group for additions. Respect Time Rules related to respecting people's time such as showing up, being on time and ending on time. Purpose: To decide together our shared expectations for meetings Desired Outcomes: An understanding of the things we agree help us do our best work in meetings; A documented set of agreements—or ground rules—we’ll use to make sure our meetings … Zoom saw daily… KRISTIN ARNOLD, MBA, CPF | Master, CSP is a high-stakes meeting facilitator and professional panel moderator. Often meetings turn into social gatherings. Remember that some people will be using Zoom on their phone and will be wandering around their office or putting the kettle on while you talk. Whether you are learning to use Zoom Meetings or Zoom Webinars, download the supplemental reference guides for Meetings and Webinars to get the most from your time with us! Otherwise, any early people will be looking at a message saying “waiting for the host to start the meeting” and then get bored and go off to check Facebook. If you can egg me on and bring enthusiasm to the interaction, I can lean into the work and reflect back even more energy than you’re contributing. Read that one here…. Your own ground rules will work much more effectively if they’re just that, your own. Video conferencing programs such as Zoom have skyrocketed in popularity during the pandemic due to their ability to make group meetings easy and accessible for everyone. I read a lot of business books. That tells people that you’re engaged. That’s what they’re there. This field is for validation purposes and should be left unchanged. Their Basic Plan gives you the ability to hold unlimited meetings for free, as long as you would like. This field is for validation purposes and should be left unchanged. Encourage respectful listening; 2. Contact Kristin about your Meeting You always turn it ON when you need to say something. Some of them are in my Secrets of Business Success downloadable guide – see the bottom of this page for how to get your hands on this. It gives you everything you’d expect from a coaching session with me but we work through the programme online, as a group. Zoom is like Skype, so you can use it for talking to people online, running meetings, doing webinars and conference calls. Here, Mark chats with Jane de Vos…, This is a guest blog from Paula Richardson at Smart Bee Business. Tips for Meeting Attendees. I’ve had a couple of more raucous meetings where two of the participants started another conversation in the chat. From working with hundreds of businesses - these are my secrets of business success. When other people are talking, amplify your body language to give clear signals. A Meeting to Set Team Ground Rules. This edition of Communiqué offers a few important ground rules for running effective virtual meetings. Jane de Vos caught up with Paula to…, Has a book ever changed how you think about your business? You can lead meetings and discussions without ground rules, but did you ever leave an unstructured meeting with a headache? Since this video/audio conferencing is the owner of SmartBee Business…, Paula Richardson did the Remarkable business six month Programme! Inspire Audiences to Action of your peers help manage individual and group behavior during meetings and workshops before going. My secrets of business success much better – i never have to switch video. By Appeal Design a remote location of Brighton to Zoom, MSTeams, GoToMeeting etc running a webinar using for! 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